Admin Assistant

We are looking for a responsible and enthusiastic Admin Assistant to join our Bird family.
We want someone with a can-do attitude and plenty of relevant experience. But most importantly, you need to be a good team player!

 

What does an Administrative Assistant do?

 

Admin Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

Admin Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organise their work using tools like Microsoft Excel and office equipment.

 

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
But, if you also have previous experience in a different role with similar admin duties and tasks, we’d still love to meet you!

Responsibilities

 

These are just some of the tasks you can expect to handle working with us:

  • Answer and direct phone calls
  • Organise and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, letters and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and/or maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Organise and deliver expenses reports
  • Provide general support to our visitors
  • Act as a point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

 

Requirements

We love giving people the opportunity to learn and grow in their role. But here are some of the basics you’ll need:

  • Proven experience as an admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers
  • Proficiency in MS Office (Excel, PowerPoint, and Word in particular)
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task